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Dillon Bay Board of Directors Resolutions

1.

2012 - RESOLUTION: UPON MOTION MADE, DULY SECONDED AND PASSED UNANIMOUSLY, IT WAS RESOLVED ALL BOARD MEMBERS SHALL RSVP MEETING SCHEDULE DATES/TIME WITHIN 72 HOURS FOR THE PURPORSE OF ESTABLISHING A QUORUM.  ANY MEMBER NOT IN ATTENDANCE AT THREE MEETINGS, INCLUDING THE MANDATORY ANNUAL MEETING, PER YEAR SHALL FORFEIT THEIR BOARD POSITION.

2.

2012 - RESOLUTION: Upon motion made, duly seconded and passed unanimously the electric baseboard heaters will be set at ll during the months of Oct-May.

3.

2013 - RESOLUTION: UPON MOTION MADE, DULY SECONDED AND PASSED UNANIMOUSLY, IT WAS RESOLVED UPON THE INSTALLATION OF THE NEW SIDING, NO DRILLING, NAILING OR INSTALLATION OF ANY TYPE WILL BE ALLOWED ON THE EXTERIOR OF DILLON BAY CONDOMINIUMS.
RESOLUTION: UPON MOTION MADE, DULY SECONDED AND PASSED UNANIMOUSLY, IT WAS RESOLVED UPON THE INSTALLATION OF THE NEW SIDING; LOCKBOXES MUST BE INSTALLED, IF USED, ON OR WITHIN THE UNIT’S GARAGE STORAGE CLOSET.

4.

2012 - RESOLUTION: UPON MOTION MADE, DULY SECONDED AND PASSED UNANIMOUSLY, IT WAS RESOLVED TO FINANCIAL EXPENDITURES, OUTSIDE OF CURRENT BUDGET AND/OR CONTRACT, OVER $500.00 MUST MEET A BOARD QUORUM APPROVAL VOTE WITHIN 72 HOURS OF THE APPROVAL REQUEST OR THE MAJORITY OF BOARD RESPONSES SHALL RULE.   Effective 1.28.2012

5.

Construction/Remodel:
2012 - RESOLUTION: UPON MOTION MADE, DULY SECONDED AND PASSED 4 IN FAVOR, 1 ABSTENTION, IT WAS RESOLVED THAT CONSTRUCTION/REMODELING HOURS WILL BE FROM 7:30AM TO 5:30PM. ALL CONSTRUCTION SHALL BE COMPLETED WITHIN 18 MONTHS WITH THE OPTION TO REQUEST AN EXTENSION. ALL STRUCTURAL CHANGES REQUIRE A COUNTY BUILDING PERMIT. REMODELING NOT IMPACTING THE STRUCTURE WILL BE ALLOTTED 18 MOTNHS FOR COMPLETION. EXTENSION, PER THE SUMMIT COUNTY BUILDING PERMIT PROTOCOL, WILL BE ENTERTAINED BY THE BOARD WHEN REQUEST FOR EXTENSION IS SUBMITTED IN WRITING. ALL COMMON AREAS AFFECTED BY THE CONSTRUCTION/OR REMODEL SHALL BE CLEANED DAILY. OWNERS WILL BE HELD FINANCIALLY RESPONSBILE FOR CLEAN-UP, REPAIR AND/OR RESTORATION OF OTHER UNITS AND COMMON AREAS AFFECTED BY THE CONSTRUCTION.
PROCEDURE for CONSTRUCTION AND/OR REMODELING:
Submit request in writing to the Board of Directors for approval of work prior to commencement.
Include in the written request:
Plans detailing the work and approximate time frame to complete.
Contractor (if used) name/license/insurance paperwork.
Owner may undertake the work themselves, however, all permits, time limits and approvals must be strictly adhered to.

6.

RESOLUTION: UPON MOTION MADE, DULY SECONDED AND PASSED 4-1, IT WAS RESOLVED FIREWOOD MAY BE STORED ON PATIOS OR BALCONIES NOVEMBER 1ST THROUGH APRIL 30TH.  BETWEEN MAY 1ST AND OCTOBER 31ST FIREWOOD MUST BE REMOVED FROM PAITOS AND BALCONIES BUT MAY BE STORED IN THE DECK STORAGE CLOSET OR THE GARAGE STORAGE CLOSET. RESOLUTION: UPON MOTION MADE, DULY SECONDED AND PASSED 4-1, IT WAS RESOLVED FIREWOOD MAY BE STORED ON PATIOS OR BALCONIES NOVEMBER 1ST THROUGH APRIL 30TH.  BETWEEN MAY 1ST AND OCTOBER 31ST FIREWOOD MUST BE REMOVED FROM PAITOS AND BALCONIES BUT MAY BE STORED IN THE DECK STORAGE CLOSET OR THE GARAGE STORAGE CLOSET.

7.

Upon motion made by Sue G, and duly seconded, the Board of Directors approves the following:  NO OPEN FLAME FIRE PITS or DEVICES of any kind besides a gas grill is allowed on the deck of any unit at any time.

Resolution Regarding Gas Grills and Open Flame Devices

 

As of JUNE 1st,2024, ONLY ELECTRIC BBQ GRILLS WILL BE ALLOWED ON DECKS and PATIOS” Hence, this means no hibachi, gas-fired grill, charcoal grill, or other similar open flame devices used for cooking or heating, such as table top/free standing fire pits shall be used or stored on the decks. Please note, this also applies to keeping any of the above in your storage closets.

 

To comply with the above rule:

Starting June 3rd, a$100 fine will immediately be  assessed  to owners if they have any of the above on their decks.  Due to the fire hazard, no grace period for this fine is allowed.

Resolution Regarding Electric Vehicle Charging Stations

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WHEREAS, the Association recognizes that some owners may wish purchase and own electric vehicles and to install Electric Vehicle (EV) charging stations for personal use; and

WHEREAS, installation, operation, and maintenance of such charging stations involve electrical infrastructure, metering, and ongoing utility costs that are not part of the Association’s common elements or budget; and

WHEREAS, the Board of Directors wishes to ensure that any such installations are completed safely, in compliance with applicable building codes, and at no cost to the Association;

NOW, THEREFORE, BE IT RESOLVED THAT:

  1. Owner Responsibility for Costs

    • Any owner who wishes to install an EV charging station must bear all costs associated with the purchase, installation, permitting, inspection, and operation of the charging station.

    • This includes any necessary electrical upgrades, dedicated meters, wiring, and infrastructure changes.

  2. Utility Metering

    • A separate electrical meter must be installed for the charging station, dedicated solely to that owner’s usage, and billed directly to the owner by the utility provider.

    • The Association will not pay for or subsidize electricity consumed by any privately installed EV charging station.

  3. Approval Process

    • The owner must submit a detailed installation plan, prepared by a licensed electrician, to the Board for review prior to installation.

    • All work must comply with local building codes, fire codes, and the Association’s architectural guidelines.

  4. Maintenance & Liability

    • Ongoing maintenance, repair, and eventual removal (if necessary) of the charging station are the sole responsibility of the owner.

    • The owner is liable for any damage to common elements, other units, or injury caused by the charging station or its installation.

    • The owner of the EV station must indemnify the HOA from liability including installation, existence, maintenance and replacement issues.

  5. Ownership Transfer

    • If the unit is sold, the new owner assumes all responsibilities associated with the charging station, unless it is removed at the seller’s expense before closing.

  6. No Association Obligation

    • Nothing in this resolution obligates the Association to provide EV charging stations, electrical upgrades, or funding for any owner’s EV charging needs.

 

Adopted by the Dillon Bay in Corinthian Hill Board of Directors on: 08-13-2025

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